The key to the successful procurement and delivery of Learning and Teaching Support Materials (LTSM) is the methodologies and tools available to the Service Provider to track requisitions, orders and delivery of LTSM to the schools. Our tried-and-tested software solution that enables all of these functions to be performed in order to ensure timeous delivery, but also to provide the necessary reporting and management information to stakeholders, in the form of EduFundi.

The EduFundi System Includes

Suppliers

Includes the registration and management of suppliers.

Management

Includes the registration of all the information relevant to a school, the budgets allocated to the school by the Provincial Department of Education and the allocation of budgets per project categories.

Textbooks

Includes the receipt of products into stock locations at the school by recording the barcoded unique stock ID of each item. Stock management includes transfer to other stock locations, adjusting stock and auditing of stock items. Schools can also declare stock excesses or shortages, where the department will manage the redistribution of books to schools with shortages.

PDE

Includes the capturing and approval of requisitions. A requisition contains LTSM products per project required by the school. The budget allocated to a specific project cannot be exceeded. The School user must submit the requisitions for approval .After approval, the processes in the Procurement Module are followed.

Distribution

Includes the creation of Load sheet and Trip sheets. This module also caters for Sales Returns.

Procurement

Includes the generation of Sales Orders from approved Requisitions and Purchase Orders from generated Sales Orders. A Purchase Order must be approved by a Procurement User before they are submitted to the Supplier.

Help Desk

Includes the required information of EduFundi to provide support – how far a delivery is, the status of an account or whether there was a problem with a transaction.

The key objectives of the Text Book Management Module

The department is able to view the textbooks in circulation.

All Learners are issued with the correct text books.

The return of text books is captured correctly and the Learners who do not return text books are identified.

Text books can be redistributed from one school to another should it be required.

Reports on different areas such as book locations, surplus/shortages at schools and learner issues can be drawn.